Genoa Library Board Minutes

Genoa Public Library

Board of Trustees Meeting Minutes

June 7, 2010

CALL TO ORDER: The regular meeting was called to order by board president, Craig Pierce at 7:00 PM. Board members present were: Barb Bradford, Nancy Danz, Marianne Johnson, Maxine Boekenhauer, and Christi Slavenas

I. APPROVE/AMEND AGENDA

Barb made a motion to approve the June agenda. All approved.

II. PRESENTATIONS – Resource Bank, Paul Neumann

III. MINUTES –Craig made a motion to approve and adopt the minutes from the May board meeting minutes. All approved.

IV. CORRESPONDENCE - None

V. TREASURER’S REPORT

No report was available.

VI. LONG RANGE PLAN – Long-range plan will be broken down. Focus groups will be the first segment discussed at the July 12 meeting scheduled to begin at 6:00 PM.

VII. UNFINISHED BUSINESS

A. Genoa Days Float preparation dates: June 16, 17, and 18 at Dorothy’s. Anyone available will be there to help starting at 5:00 PM.

B. Paul Neumann agreed to return on July 12 with suggestions for investing funds for six to 12 months. Barb will request bids. Susan will contact Jamie whom we consulted previously regarding short-term investments.

C. Maxine made a motion to allow Craig to purchase a projector that comes with a free 80” screen. The library will reimburse Craig for this purchase.

D. The board viewed and discussed the architect’s plans. These plans are available for the public to see, and will be highlighted during Genoa Days. Topics for the architect include 2^nd exit, bike rack placement, and an additional bathroom.

VIII. NEW BUSINESS

A. Marianne made a motion to pass the prevailing wage ordinance as presented. All approved.

B. Craig made a motion to accept a new maintenance agreement and supplemental agreement totally approximately $3,800.00 from Rockford Business Systems for a newly refurbished copier. A voice vote was taken. Yes/6, No/0.

C. Three bids were presented for soil boring. Marianne made a motion to accept the bid from G-Com. This bed was the lowest. A voice vote was taken. Yes/6, No/0.

D. Three copies of the soil remediation report are available at the library.

E. HVAC system options were presented. Board tabled this decision to July meeting.

IX. DIRECTOR’S REPORT – No action required.

X. STANDING COMMITTEES

Budget – No report

PR and Communications – No report

Building and Grounds – No report

Technology – No report

Policy – No report

XI. ADDITIONAL DISCUSSION - None

XII. COMMENTS FROM GUESTS - None

XIII. ADJOURNMENT

Meeting was adjourned at 9:06 PM in due form.

Next Meeting: July 12, 2010 at 6:00 PM.

Genoa Public Library

Board of Trustees Meeting Minutes

May 3, 2010

I. APPROVE/AMEND AGENDA

Maxine Boekenhauer made a motion to approve the May agenda. All approved.

II. PRESENTATIONS – None

III. MINUTES – Nancy Danz made a motion to approve and adopt the April Board Meeting minutes and the March 22 Special Meeting minutes. All approved.

IV. TREASURER’S REPORT

Barb Bradford made a motion the bills for April are to be placed on the record for audit. A roll call vote was taken. Yes/6, No/0.

V. LONG RANGE PLAN – This will be discussed at our annual retreat. The retreat was rescheduled to occur on Monday, June 14 from 9:00 a.m. to 1:00 p.m. with staff also in attendance.

VI. UNFINISHED BUSINESS

A. None

VII. NEW BUSINESS

A. We reviewed our financial assets. Presentations from more than one financial institution will be scheduled. Afterward, we can consider investment decisions.

B. The library will accept bids for teardown of the building at 240 West Main Street.

C. Maxine made a motion to hire Gentile and Associates Professional Land Surveyors to complete survey information for Dewbery Architects. A roll call vote was taken. Yes/6, No/0.

VIII. DIRECTOR’S REPORT – Susan’s report was accepted. No action was required. The library accepted a donation of $500 from Eppingham Foundation.

IX. STANDING COMMITTEES

Budget – No report

PR and Communications – No report

Building and Grounds – No report

Technology –Jim Kline presented general information about LCD projectors and accessories. The board would like to compare several models specifically. Jim will gather that information

Policy – No report

X. ADDITIONAL DISCUSSION - None

XI. COMMENTS FROM GUESTS - None

XII. ADJOURNMENT

Meeting was adjourned at 8:12 in due form.

Next Meeting: June 7, 2010

Genoa Public Library

Board of Trustees Meeting Minutes

April 5, 2010

CALL TO ORDER: The regular meeting was called to order by board president, Craig Pierce at 7:02 PM. Board members present were: Barb Bradford, Nancy Danz, Marianne Johnson, Maxine Boekenhauer, and Christi Slavenas

I. APPROVE/AMEND AGENDA

Marianne Johnson made a motion to approve the April agenda. All approved.

II. CORRESPONDENCE – None

III. MINUTES – Barb Bradford made a motion to approve and adopt the March minutes.

IV. TREASURER’S REPORT

Barb Bradford made a motion the bills for March are to be placed on the record for audit. A roll call vote was taken. Yes/6, No/0.

V. LONG RANGE PLAN – This will be discussed at our annual retreat on Saturday, May 15, 9:00 a.m. – 1:00 p.m.

VI. UNFINISHED BUSINESS

A. On 4/10/10 at noon there will be an auction of the Weiss home at 128 North Hadsall St.

B. The 2010 Genoa Public Library Board Annual Retreat is scheduled for Saturday, May 15 from 9-1 at the Genoa Public Library.

VII. NEW BUSINESS

A. Discuss demolition of building on adjacent property

B. Assess lighting needs outside after demolition

VIII. DIRECTOR’S REPORT – Susan’s report was accepted. No action was required.

IX. STANDING COMMITTEES

Budget – No report

PR and Communications – Dorothy shared ideas for a float with the theme of “Past, Present, and Future.”

Building and Grounds – Minutes from a meeting to be held on Monday, March 22 at 7 PM at the Genoa Public Library will be presented at the April board meeting.

Technology – Jim Kline researched and reported on plasma and lcd television purchase upgrades. The board asked Jim to report on projectors and accessories for comparison purposes.

Policy – No report

X. ADDITIONAL DISCUSSION - Due to changes in property assessments, the library amount the library receives from this formula will be reduced by more than $10,000.

XI. COMMENTS FROM GUESTS - None

XII. ADJOURNMENT

Meeting was adjourned at 7:57 in due form.

Next Meeting: May 3, 2010

Special Library Board Meeting

Monday, March 22, 2009

I. CALL TO ORDER: Craig Pierce called the meeting to order at 7:07 PM. Members present: Barb Bradford, Christi Slavenas, Marianne Johnson, and Nancy Danz.

II. PRESENTATIONS: At last meeting, building proposals were discussed. Cost estimates were revised to the amount of $3.6 million. The plan is consistent with Genoa Main Street objectives. Our next steps will be for Dewbery architects to meet with Susan regarding furniture. Meetings should be arranged soon for library board members to meet with Main Street and city officials to discuss conceptual ideas and plans.

III. ADJOURNMENT: The meeting was adjourned in due form at 8:10 PM.

Genoa Library Board Meeting Minutes

Genoa Public Library

Board of Trustees Meeting Minutes

March 1, 2010

CALL TO ORDER: The regular meeting was called to order by Craig Pierce at 7:05 PM. Board members present were: Barb Bradford, Nancy Danz, Marianne Johnson, Craig Pierce, and Christi Slavenas

I. APPROVE/AMEND AGENDA

Barb Bradford made a motion to approve the March agenda. All approved and the March agenda was adopted.

II. CORRESPONDENCE – Susan Walker read the Per Capita Grant awarded to the Genoa Public Library from the Secretary of State.

III. MINUTES – Marianne Johnson made a motion to approve and adopt the January minutes. All approved. Christi Slavenas made motion to approve and adopt the February minutes. All approved.

IV. TREASURER’S REPORT

Barb Bradford made a motion the bills for February are to be placed on the record for audit. A roll call vote was taken. Yes/5, No/0.

V. LONG RANGE PLAN – This will be discussed at our annual retreat. (See VII. C.)

VI. UNFINISHED BUSINESS

A. Craig will complete the application for the Homestead Property Tax exemption and then store in the Safety Deposit Box.

B. Minutes for 2010 will be posted on the Genoa Public Library Web site.

C. Susan will check study the possibility of an update of the present Library Web page.

D. Board members were asked to study three PSA-Dewberry building options and the building plan to prepare for decision-making on Monday, March 22.

VII. NEW BUSINESS

A. On 4/10/10 there will be an auction of the Weis home.

B. By consensus of the board of trustees, the diamond ring found in the Weis home will become the property of the Weis descendents.

C. The 2010 Genoa Public Library Board Annual Retreat is scheduled for Saturday, May 15 from 9-1 at the Genoa Public Library.

D. Nancy made a motion to hire Marlin Environmental Inc. to begin environmental cleanup on adjacent property. All approved.

VIII. DIRECTOR’S REPORT – Susan’s report was accepted. No action was required.

IX. STANDING COMMITTEES

Budget – No report

PR and Communications – Dorothy shared ideas for a float with the theme of “Past, Present, and Future.”

Building and Grounds – Minutes from a meeting to be held on Monday, March 22 at 7 PM at the Genoa Public Library will be presented at the April board meeting.

Technology – A report will be made at the April board meeting regarding purchases to upgrade Genoa Public Library technology.

Policy – No report

X. ADDITIONAL DISCUSSION - None

XI. COMMENTS FROM GUESTS - None

XII. ADJOURNMENT

Meeting was adjourned at 9:05 in due form.

Next Meeting: April 5, 2010

Genoa Public Library

Board of Trustees Meeting Minutes

February 1, 2010

CALL TO ORDER: The regular meeting was called to order by Craig Pierce at 7:03 PM. Board members present were: Barb Bradford, Marianne Johnson, Craig Pierce, and Christi Slavenas

I. APPROVE/AMEND AGENDA

Craig made a motion to amend the February agenda to allow presentations immediately after item I and to approve the amended agenda. All approved and the February agenda was adopted.

II. PRESENTATIONS

A. Sandra Swanson of Resource Bank of Genoa presented the Last Will and Testament of Robert H. Weiss of Genoa who bequeathed his assets, stocks, bonds, bank accounts and real estate to the Genoa Public Library. Sandra will receive a list of all board members and terms from Susan.

B. Doug Pfeiffer of PSA – Dewberry Shared Site Plans C, E, and F.

C. Jamie Rachlin of BMO – Capital Markets share a Voted Bond Approach and a Voted Tax Increase as possibilities for financing the next Phase of our Building Plan.

III. MINUTES – January and February minutes will be submitted for approval in March.

IV. TREASURER’S REPORT

Barb made a motion the bills for January are to be placed on the record for audit. A roll call vote was taken. Yes/4, No/0. Board members discussed possibilities of investing the inheritance for short-term benefits.

V. LONG RANGE PLAN – No discussion

VI. UNFINISHED BUSINESS

A. Short-term usage of the property next door was discussed. The board agreed to study the results of the EPA clean up before reaching a conclusion.

B. Susan will contact Doug Pfeiffer to discuss possible adjustments to the plans submitted this evening to keep within a $5,000,000 budget.

VII. NEW BUSINESS

A. Marianne Johnson agreed to be the Ethics Chairman for the Genoa Public Library.

B. “Genoa Public Library - Past, Present, Future” was suggested by Dorothy Quigley as a theme for a float to be entered during Genoa Days.

VIII. DIRECTOR’S REPORT – Susan’s report was accepted. No action was required.

IX. STANDING COMMITTEES

Budget – No report

PR and Communications – Committee to meet immediately following the March board meeting to discuss plans for a float for Genoa Days.

Building and Grounds – No report

Technology – No report.

Policy – No report

X. ADDITIONAL DISCUSSION

XI. COMMENTS FROM GUESTS - None

XII. ADJOURNMENT

Meeting was adjourned at 9:40 in due form.

Next Meeting: March 1, 2010

Genoa Public Library

Board of Trustees Meeting Minutes

January 4, 2010

CALL TO ORDER: The regular meeting was called to order by Craig Pierce at 7:10 PM. Board members present were: Marianne Johnson, Nancy Danz, and Christi Slavenas

I. APPROVE/AMEND AGENDA

Marianne made a motion to approve and adopt the January agenda. All approved.

II. MINUTES

Nancy made a motion to approve the December minutes. All approved.

III. CORRESPONDENCE - None

IV. TREASURER’S REPORT

Marianne made a motion the bills for December are to be placed on the record for audit. A roll call vote was taken. Yes/4, No/0

V. PRESENTATIONS – None

VI. LONG RANGE PLAN– No discussion

VII. UNFINISHED BUSINESS

a. Marianne made a motion to set aside another ½ of $32,000 to be kept with Escrow pending closing of purchase of property next door until an approved EPA cleanup is complete.

b. Movies/Games/Nights - Two movie licenses were purchased for Movie Nights on 1/18, 1/22, 1/27 (times to be determined); Game Afternoon is scheduled for February 13 from 2-5 PM; Willy Wonka Night set for 7/31

c. Bring ideas for a float for the Genoa Days parade (6/14-6/19) celebrating 175-year anniversary of Genoa.

d. Further discussions with employees and architect will continue regarding building plans.

VIII. NEW BUSINESS

a. Nancy moved the Library continue the Investment Policy as written. All approved.

b. Christi made a motion all officers continue in the present assignments. All approved.

c. Christi made a motion to appoint Susan Walker as the Genoa Public Library Freedom of Information Act Officer. All approved.

d. Marianne made a motion to request the bank representative make decisions regarding the purchased of the property next door. All approved.